Payroll - FAQs

 

Q.  Where can I see my Earning Statement?

A.  Go to My UW Portal and the Payroll Information section.  Click on the Earning Statement Tab and the earning statement you are interested in viewing and/or printing.  It will bring the document up in a PDF file.

Q.  Where can I find my Tax Statements?

A.  Go to My UW Portal and the Payroll Information section.  Click on the Tax Statement Tab and the tax statement year you are interested in viewing and/or printing.  It will bring the document up in a PDF file.  Please note:  Tax statements printed from the UW Portal will NOT have your social security number on it.

Q.  How can I change my Direct Deposit and/or W4?

A.  You can either:

1.   Go to the My UW System (employee portal) and click on ‘Update your Direct Deposit’ and/or ‘Update your W4’ which is located at the bottom of the Payroll Information section.  Fill out the form, print, sign and hand deliver to the HR office.
2.  Go to HR’s website, under Employee Self Service, go to University Employee Self Service.  Once there, you will find those two forms in the middle of the page.  Fill out the form, print, sign and hand deliver to the HR office.
3.   Stop at the HR office and fill out a new Direct Deposit and/or W4 form.

Q.  How do I start a Tax Shelter account?

Q:  How do I change the amount that I want withheld from my check for my Tax Shelter account?

A:   You can either do one of the below if you are just changing the amount deducted.  If you want to stop your Tax Shelter deduction, you would need to fill out a new Salary Reduction Agreement.
1.   Go to the My UW System (employee portal) and click on ‘Update TSA Deductions’ which is located at the bottom of the Benefit Information section. 
2.  Stop at the HR office and fill out a new Salary Reduction Agreement form.

Q:  How do I change my Bi-Weekly time sheet?

A:  Click on this link:  http://www.uwplatt.edu/human-resources/employee-self-service-2
1.  Exempt employees, use ‘Exempt University Staff’ instructions.
2.  Non-Exempt employees, use ‘Bi-Weekly University Staff’ instructions.
3.  Temporary University Staff (former LTEs), use ‘Temporary University Staff’ instructions.

Q.  How do I change my Absence Request?

A:  Click on this link:  http://www.uwplatt.edu/human-resources/employee-self-service-2
1.  Exempt employees, use ‘Exempt University Staff’ instructions.
2.  Non-Exempt employees, use ‘Bi-Weekly University Staff’ instructions.
3.  9 Month employees, use ‘9 Month FASL Leave Reports Training’ instructions.
4. 12 Month employees, use ‘12 Month FASL Leave Reports Training’ instructions.

Q.  Where can I find the Bi-Weekly Payroll Schedule?

A.  The Bi-Weekly Payroll Schedule can be found on the Human Resources page under the Self Service Tab > University Employee Self Service > Information Area > Bi-Weekly University Staff Payroll Schedule.

Q.  Where can I find the Academic Calendar/Pay Periods?

A.  The Academic Staff Calendar/Pay Periods information can be found on the Human Resources page under the Self Service Tab > University Employee Self Service > Information Area > Academic Pay Periods.  You can also find the Monthly Faculty, Academic Staff and Limited Employees Payroll Schedule in this area to know when your paycheck will be direct deposited.

Q.  I get paid monthly, when does my check get direct deposited into my bank account?

A.  The Payroll Schedule can be found on the Human Resources page under the Self Service Tab > University Employee Self Service > Information Area > Monthly Faculty, Academic Staff and Limited Employees Payroll Schedule.

Q.  Can supervisors ask an employee who is on Family Medical Leave Act (FMLA) and lives in a residence hall to move out of the residence hall while they are on FMLA? 

A.  Supervisors can ask them to move out only after 12 weeks are up.

Q.  Can supervisors question an employee being on Family Medical Leave Act (FMLA) leave?

A.  No, supervisors cannot question FMLA leave for an employee.

Q.  How do supervisors know an employee is on Family Medical Leave Act (FMLA) leave?

A.  The payroll coordinator will inform the supervisor about an employee who is on FMLA.
If you have a question that isn't answered here, please send an email to humanresources@uwplatt.edu.

Footer Anchor